Exhibitor information

Exhibitor information

Dear exhibitors

On the following pages you will find all important information regarding your exhibition-package.

Additional Documents (not mandatory)

Booth

Set-up and Dismantling

Set-up: Monday, 4th December 2017

Convention Hall 1 and Room Europe
booth numbers beginning with #A, #B, #C, #D, #E, #H, #J, #K

All booth with at least 15sqm and more:
06.00 am – latest 6.00 pm (Set-up Group 1)

All booth with 12sqm:
10.00 am – latest 6.00 pm (Set-up Group 2)

All booth less than 12sqm:
12.00 pm – latest 6.00 pm (Set-up Group 3)

Foyer 1:
booth numbers beginning with #G

All booth sizes: 06.00 am – latest 6.00 pm (Set-up Group 1)

Please note: On Monday 4th December the Pre-Evening-Event of the CTI Symposium will take place within the whole Exhibition-Area. Therefore it is absolutely necessary that you have finished your complete set-up until 6.00 pm and also have removed all goods and waste from the exhibition-area until this time as delegates will walk through the exhibition.

Dismantling: Wednesday, 6th December 2017 // After end of the symposium, 6.00 pm – 12.00 pm

Dismantling before 6.00 pm is not allowed. Please consider this when planning the return trip of your colleagues. Please remove all your goods on Wednesday as there are no storing capacities any longer.

Building Heights

Convention Hall: max. 5,00 m
(Exceedences above 4,0m are only permissible with the organiser’s and the adjacent exhibitor’s explicit consent)
Exception: A02, A04, C00, D00, D01  –  max. 3,0m

Foyer 1: max 3,0m
Exception: G01, G02, G03, G04, G05, G11, G13, G15, G19, G29 – max. 2,5m

Europa: max. 4,0m

Delivery and Storage

Delivery of your goods on Monday 4th December 2017
& Pick-up of your goods on Wednesday 6th December 2017

During setup and set down trucks are only allowed on premises for loading or unloading. As soon as this purpose is completed, trucks have to leave the premises immediately. While being on site the exhibiting company and information on stand number has to be placed visible in the front window of each truck (please see page 3). Any vehicles which cannot be identified will be towed at own cost!

During setup the loading area is only accessible with a permit and a deposit in cash:

Passenger Car            1 hour loading time            100,00€

Truck                          1,5 hours loading time        100,00€
up to 20t

Truck                            2 hours loading time         200,00€
more than 20t

Please prepare to pay this deposit cash on site!

Failure to comply with the time limit will result in forfeit of the deposit fee. Any good / required materials may be sent to the Estrel 3 days before the setup day. Use and submission our “logistical” order form is required.

On set down day gate 1 will be closed before official set down time (set down: 6.00 pm – 12.00 pm). Prior entering is not possible. During set down the loading zone is once again only accessible with a permit and a deposit of the above mentioned amounts.

Parking of vehicles of all kinds in the immediate vicinity of the Hall, especially in the loading yard and front of the exits is prohibited for the duration of the congress.

 

delivery-map-exhibitors

>> Delilvery Map with door measurements for download

>> Delivery and pick-up Regulations for download

Parking areas (on your own cost)

The hotel owns 450 parking slots in their underground parking.

First hour of parking:          free of charge
second hour of parking     4,00€
each additional hour         1,00€
daily maximum                  18,00€

At “Sonnenallee 228” you will find more parking slots. Here is also enough space to park your trucks.

Conditions:

1. hour    1,50 €
2. hour    3,00 €
3. hour    4,50 €
4. hour    6,00 €
5. hour    7,50 €
6. hour    9,00 €
7. hour    10,50 €
8. – 24. hour = day fee    12,00 €

Lost ticket    12,00 €

the following day the conditions will begin clock-wise

  • payment method: Coins, bank notes, Visa-, Master- and EC-card.
  • no voice communication to the hotel.
  • you may open the barrier when talking to the front desk of Estrel Hotel and also purchase lost tickets there.

Storage

The hotel doesn’t offer facilities to store your goods. please prepare to remove all empty cases from the hotel after the set-up.

If you need assistance in storage and delivery you may get in contact with Mr Bischoff.

BISCHOFF Event Service & Transport
Mr. Ulf Bischoff
Tel.: +49 (0) 3338 7076 372
Fax: +49 (0) 3338 7076 358
Mobile: +49 (0) 172 2665972
Mail: ulf@bischoff-est2013.de

Booth Builder and Booth Equipment

Official Tradeshow Contractor/Booth Builder

SMC – Schäfer Messe-Consulting GmbH
Torsten Schäfer
Managing Partner
Gold-Zack-Straße 5
D-40822 Mettmann
Phone: 0049 2104 / 139314
Mobile: 0049 170 / 9260090
Email : tschaefer@smc-events.de
Internet : www.smc-events.de/en

Equipment (included)

The following fixtures will be provided free of charge. Please order from CTI

  • 1 table
  • 2 chairs
  • 1 power connection
  • 1 multiple socket

For further furniture please get in contact with our booth builder SMC

Booth system from official tradeshow constructor/booth builder SMC

It is possible to rent a booth system from our local booth builder. This will be build from the booth builder and will be ready to set-up with own material at beginning of set-up.

>> Click here to order a booth system

Rental furniture

If you would like to order further booth equipment please follow this link from our booth builder SMC click here

Technical guideline

Please read the Technical Guideline of the hotel for important information about maximum heights, hotel rules, fire regulations etc. Please click here

Tickets

Booth persons

The number of tickets which are included in your in exhibition package depends on your individual contract. Please fill in the document accordingly your contract and send it back to Nils Bauroth nils.bauroth@car-training-institute.com

>> register booth persons

Additional booth persons can be registered here

Delegates

The number of tickets which are included in your in exhibition package depends on your individual contract. Please fill in the document accordingly your contract and send it back to Nils Bauroth nils.bauroth@car-training-institute.com

>> register delegates

If you would like to register additional delegates please contact Nils Bauroth nils.bauroth@car-training-institute.com

General Information

Contact on site:

(CTI)

(CTI)

Waste disposal/cleaning

There will be smaller waste containers within the exhibition halls and also a big container at the loading area where you can get disposed of your waste.
Each exhibitor has to remove their waste on their own, otherwise CTI won’t give stand approval after set-up.

In the evening of 4 and 5 December all hallways between the booths will be cleaned. Please be aware that cleaning of your own booth has to be organized on your own and will not be done automatically (if you ordered a booth system from SMC they will hoover your carpet before start of the pre-evening-event on 4 December.

If you wish to have your booth cleaned please get in contact with the hotel via the Estrel Exhibitor Online Service.

Venue

Event location

Estrel Berlin
Sonnenallee 225
12057 Berlin
Phone +49 30 6831 0
Contact person:  Mathias Lembke

Pre-Evening event at the Festival Center and the ExhibitionArea, Estrel Hotel // 4th December 2017, 6.30 pm

Join our pre-evening event at the Festival Center and take a first look at the exhibition halls and plenary rooms. We invite all delegates and booth persons to have a drink and snack and get in contact with each other.

Evening event at the ESTREL Hotel // 5th December (1st conference day)

Our evening event will take place at the ESTREL Hotel. Participation is included for all delegates, speakers and booth persons.

Hotel reservation

The Estrel hotel has a limited number of rooms available at a reduced rate. For your hotel reservation call +49 30 6831 0 and use the keyword “CTI Symposium “.

Estrel Hotel Berlin
Sonnenallee 225
12057 Berlin
Online Reservation
Email reservation
Referenz: CTI-Symposium
More information about the hotel